City Clerk Charlene Ruthe announced at the City Council meeting January 14, 2020 that she will be retiring April 13, 2020.
The Office of the City Clerk is responsible to preserve the accurate accounting for the city, and to help facilitate development of services advocating for a better future. The Clerk serves as a link between the citizens of the community and the Mayor and City Council. It is considered the hub for numerous and varied services which are provided to the residents of Oregon.
The City Clerk prepares Ordinances, Resolutions, Policies, and Proclamations, prepares any and all permits applied for including water & sewer apps, street bonds, garage sales, video gaming, and liquor license. The Clerk is also the Freedom of Information Act Officer for City.
The Clerk also acts as treasurer for the City and collects payments and pays bills. Responsible for City payroll. Prepares annual Appropriation/Budget and Tax Levy with Finance Commissioner and/or department heads as well as the yearly Treasurer’s report.
Explains the process of building permits to residents and or contractors and works closely with the Building Inspector. Records transactions and contracts with County Assessor. Assists with developers, companies and business owners with economic incentives and in identifying sites for development. Researches additional legal information at Ogle County Courthouse if needed. Works with a variety of City Committees as their Secretary .
Being able to help citizens with a problem or concern and watching them walk out the door with a smile on their face is priceless.
CITY HALL STAFF
Utility Clerks-Lynn Baylor-Zies and Cheryl Hilton
Takes payments, prepares, sends and records business licenses, liquor licenses and gaming licenses. Assists with police patrons, files official minutes of city business, and prepares liens. Responsible for organizing and filing water meter data as well as preparing water, sewer, and garbage bills.
Having staff that is well trained in doing multi jobs makes City Hall a special and unique place.