City Clerk’s Office

City Hall Hours:

Monday        8:00 a.m. – 4:30 p.m.
Tuesday        8:00 a.m. – 5:00 p.m.
Wednesday  8:00 a.m. – 4:30 p.m.
Thursday      8:00 a.m. – 4:30 p.m.
Friday            8:00 a.m. – 4:00 p.m.
Saturday :    Closed
Sunday:        Closed
Major Holidays: Closed

Phone: 815-732-6321

CITY CLERK: CHERYL HILTON
Appointed: 05/27/2020
chilton@cityoforegon.org

The Office of the City Clerk is responsible to preserve the accurate accounting for the city, and to help facilitate development of services advocating for a better future.  The Clerk serves as a link between the citizens of the community and the Mayor and City Council. It is considered the hub for numerous and varied services which are provided to the residents of Oregon.

DUTIES

The City Clerk works directly with the City Manager to prepare Ordinances, Resolutions, Policies, and Proclamations, prepares any and all permits applied for including water & sewer apps, street bonds, garage sales, video gaming, and liquor license. The Clerk is also the Freedom of Information Act Officer for City.

The Clerk also acts as treasurer for the city and collects payments and pays bills.  Responsible for City payroll.  Prepares annual Appropriation/Budget and Tax Levy with the City Manager and/or department heads as well as the yearly Treasurer’s report.

Explains the process of building permits to residents and or contractors and works closely with the Building Inspector.  Records transactions and contracts with County Assessor.   Assists with developers, companies and business owners with economic incentives and in identifying sites for development.  Research additional legal information at Ogle County Courthouse if needed.   Works with a variety of City Committees as their Secretary.

Being able to help citizens with a problem or concern and watching them walk out the door with a smile on their face is priceless.

Deputy Clerk: Lynn Baylor-Zies
Appointed: 03/14/2023
Lbaylor-zies@cityoforegon.org

Fulfills the duties of City Clerk in the absence of the City Clerk as well as: Takes payments, prepares, sends and records business licenses, liquor licenses and gaming licenses.  Assists with police patrons, files official minutes of city business, and prepares liens.  Responsible for organizing and filing water meter data as well as preparing water, sewer, and garbage bills.

Office Clerk
Lisa Payne
Hired: 9/28/2023
lpayne@cityoforegon.org

Takes payments, prepares, sends and records business licenses, liquor licenses and gaming licenses.  Assists with police patrons, files official minutes of city business, and prepares liens.  Responsible for organizing and filing water meter data as well as preparing water, sewer, and garbage bills.

 

Having staff that is well trained in doing multi jobs makes City Hall a special and unique place.