The Office of the City Clerk is responsible to preserve the accurate accounting for the city, and to help facilitate development of services advocating for a better future. The Clerk serves as a link between the citizens of the community and the Mayor and City Council. It is considered the hub for numerous and varied services which are provided to the residents of Oregon.
The City Clerk prepares Ordinances, Resolutions, Policies, and Proclamations, prepares any and all permits applied for including water & sewer apps, street bonds, garage sales, video gaming, and liquor license. The Clerk is also the Freedom of Information Act Officer for City.
The Clerk also acts as treasurer for the City and collects payments and pays bills. Responsible for City payroll. Prepares annual
Appropriation/Budget and Tax Levy with Finance Commissioner and/or department heads as well as the yearly Treasurer’s report.
Explains the process of building permits to residents and or contractors and works closely with Building Inspector. Records transactions and contracts with County Assessor. Assists with developers, companies and business owners with economic incentives and in identifying sites for development. Researches additional legal information at Ogle County Courthouse if needed. Works with a variety of city committees responsible for economic planning and business development.
CITY CLERK, CHARLENE RUTHE
Prior to working at City Hall she worked at a Financial Institution for thirteen years as a Bookkeeper, Teller, and Administrative Assistant. Was hired in August of 1993 as Deputy Clerk and then appointed to fill the City Clerk’s position in December of 1998. Was reappointed last April 2015. She serves as a member of the International Institute of Municipal Clerks, the Municipal Clerks of Illinois, the Northwestern Illinois Clerks Association, Illinois Municipal Treasurers Association, past Oregon Chamber of Commerce Board member and Chamber Ambassador, Oregon Rotary member, and on the autumn on Parade Board and Executive Board. She earned the designation as Certified Clerk and Master Municipal Clerk. Being able to help citizens with a problem or concern and watching them walk out the door with a smile on their face is priceless.
CITY HALL STAFF
Deputy Clerk- Rachel Jones
Supports many of the same duties of the City Clerk. Assists with payroll, daily deposits and permits. Provides customer service and other necessary administrative assistant responsibilities.
Utility Clerk-Lynn Baylor-Zies
Takes payments, prepares, sends and records business licenses, liquor licenses and gaming licenses. Assists with police patrons, files official minutes of city business, and prepares liens. Responsible for organizing and filing water meter data as well as preparing water, sewer, and garbage bills.
Having staff that is well trained in doing multi jobs makes City Hall a special and unique place.